- #HOW TO IMPORT CONTACTS INTO OUTLOOK 2010 ADDRESS BOOK HOW TO#
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- #HOW TO IMPORT CONTACTS INTO OUTLOOK 2010 ADDRESS BOOK SOFTWARE#
It is hence NOT a standalone entity and should not be thought of as such. It is a highly customized “ View” of the Contacts folder or in other words, the OAB is just a representation of underlying Contacts folders. Contrary to general perception, the OAB is not a physical address book but is a virtual concept.
This article will serve as a guide for all those who wish to understand what the Outlook Address Book ( OAB) is and how to move it between computers.Įach Windows PC that has Microsoft Outlook installed has a default OAB that consolidates all the Outlook Contacts folders. To successfully achieve it with all data intact, one needs to properly understand what the process is all about and know exactly what settings to use.
This solution should work for a few thousand contacts, but also 30-500k addresses.Transporting or moving/copying/ importing/ exporting Outlook Contacts or Address Book is quite frequently required and is often a tricky task to complete. This process should be fast, make it possible to detect and add new contacts, check for updates of existing contacts and also detect contacts that have been deleted in the ERP/CRM software but not (yet) in Exchange.
It should easily be possible to import and automatically update the contacts from the CSV/Excel file into the Exchange GAL of the organization.
The solution should use the default functions provided by Microsoft, and enrich + extend them with additional and smart features. Microsoft Exchange, Microsoft Outlook and modern smartphones are used by most businesses.
Nearly every contact application can export the information into a CSV or Excel file. These tools are mostly very powerful and profile features and functions for a lot of use cases and might be used to import and synchronize contact information.Ĭons: too complicated for this task mostly very expensive, especially for bigger contact lists needs an Exchange expert to set them up A better solution?įaced with this situation we decided to develop a better solution, especially targeted to the import/synchronization of contact lists into the Exchange GAL (Global Address List). There are a handful of applications designed to import/export data into Active Directory, the storage engine that is also used by Microsoft Exchange to persist the user and contact information. Using An ActiveDirectory Import-/Export tools available on the market Enable-MailContact cmdlet to add an existing contact to the GAL. New-MailContact cmdlet to create one mail-enabled contact. Unfortunately not all attributes as phone numbers, … are available, and also updating of existing contacts is not possible. Also quite complicate, to synchronize and push the contact information into the Microsoft Exchange GAL.Ĭons: not all contact properties available, complicated requires an Exchange expert Similar to the Import-CSV Cmdlet there are cmdlets for Exchange to create a new (mail-enabled) contact called New-MailContact or to mail-enable an already existing contact using Enable-MailContact – this allows to add new contacts one by one using Microsoft PowerShell. If the contact information shall only be used by one employee/user in Outlook, it is also possible to import the contact information directly in the Outlook client.Ĭons: limited to one user, not available for other employeesįurther reading: Microsoft Import email, contacts and other data to your account Using Powershell and enable-mailcontact / new-mailcontact Using Windows PowerShell you can import this file into Exchange.Ĭons: can get complicated not all contact information available requires an Exchange-expert matching/updating of existing contacts not possibleįurther reading: Microsoft Using the Import-CSV Cmdlet Import csv file to Outlook You need to export the data with specific columns in the CSV file format. Potential solutions are Import-Csv Cmdlet – import a csv file to exchange Getting accurate, up – to – date information from your ERP or CRM system into Exchange is not always available as a module from the software vendor. We have faced this problem, too. The problem: importing contact information from ERP and CRM software into Microsoft Exchange Outlook for a computer, or the mail and phone application on the employees smartphone – using Microsoft Exchange as a global storage for the contact information. Many companies have their customer contact information stored in application as a CRM or ERP system – perfect for managing contact information of customers and suppliers.īut the communication normally does not take place in the ERP system or CRM application, but in email application as e.g.
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